TRAVEL AND LODGING LOGISTICS
HOTEL ACCOMMODATIONS
A block of sleeping rooms has been reserved at the Hyatt Dulles, Herndon, Virginia, for arrival
on Thursday, February 7 and departure on Saturday February 9. For those of you coming from
the West coast and need to stay Saturday night please let me know. Please call the Hyatt Dulles
reservations number 1-800-233-1234 or 703-713-1234 and mention your group name NCI/NSF
to get the government rate of $119.00/night, single occupancy, plus 6.5% tax; (total:
$126.74/night).
Please make your reservations by January 23, 2002. You will need to make your own
reservations and guarantee it with a credit card. Be sure to get your confirmation number.
Please note that your hotel bill is payable upon check-out. You will be reimbursed through your
Professional Services Contract (PSC). Unfortunately, NCI cannot pay for hotel incidentals such
as room service, videos, phone calls, etc.
TRAVEL ARRANGEMENTS
You must make your own travel arrangements through our travel agent, Omega World Travel by
calling 1-866-264-8280 or e-mail them at nihmd@owt.net and tell the agent that you are
traveling for the National Cancer Institute and the meeting code is NFA 79576. If possible,
Omega will issue an electronic ticket (E-ticket). If E-ticketing is not available, your ticket will
be sent via Federal Express.
Air travel will be reimbursed only at the government rate. However, if you make more than
two changes to your ticket after it has been issued you will be responsible for any service fees
from Omega.
If you drive, mileage will be paid at 34.5¢ per mile, not to exceed the cost of round-trip, coach
class airfare.
FROM AIRPORT TO HOTEL
Hyatt Dulles Shuttle: You can pick up the free Hyatt Dulles Shuttle from the lower level
baggage claim at curbside locations 2A and 2H at the Dulles International Airport. Here is a web
site of Dulles Airport if you need
http://www.mwaa.com/dulles/index.htm.
Taxi service: Allow approximately 10 minutes from Dulles airport at approximate cost of $15.
By Car: Overnight parking is free for guests.
PER DIEM REIMBURSEMENT
Your hotel, meal and ground transportation expenses for attending this workshop will be
reimbursed by the NCI through a Professional Service Contract.
The Professional Service Contract (PSC) will cover you for lodging at $126.74 for lodging at the
Hyatt Dulles, plus $34.50 maximum for meals on Thursday, February 7, $35.00 maximum for
meals on Friday, February 8, and $23.50 maximum for meals Saturday, February 9. You will
receive up to $120 for ground transportation for the entire trip. RECEIPTS are required for
ground transportation over $75. Please keep track of your expenses for ground
transportation and meals and e-mail Pat Schrock at ps64k@nih.gov
at the end of your trip or Fax 301-
480-5785 an itemized list. If you have any questions regarding your reimbursement call her at
301-496-6112 or e-mail her.
Please complete the ACH direct deposit form and fax it back to Teresa
Morgan at 301-402-4684 no later than 2 weeks prior to the meeting.
CONTACT PERSON
Patricia Schrock
Secretary, Office of the Associate Director
Radiation Research Program
Division of Cancer Treatment & Diagnosis
National Cancer Institute
Email: ps64k@nih.gov
|
